Simplifying GRA Scanning for Faster Production-to-Warehouse Integration

Client Profile

A global elevator components manufacturer with large-scale production and warehouse operations needed a faster, more reliable method to transfer production-ready items to their warehouse. The existing workflow relied heavily on manual communication between the two teams, causing delays and inefficiencies.

The Challenge

Production and warehouse teams operated independently, resulting in recurring communication bottlenecks. As units were completed on the production floor, manual notifications to the warehouse slowed operations.
Key issues included:

• High dependency on person-to-person communication
• Delays in receiving finished products
• Increased operational effort
• Slower movement of goods from production to warehouse
• Lack of traceability and real-time visibility

An automated, reliable process was needed to bridge both teams without manual intervention.

The Solution

An automated GRA (Goods Receipt Acknowledgment) scanning process was implemented to streamline the production-to-warehouse workflow.

Key Enhancements

1. Custom Production Session – Production users could enter order details for items ready for the warehouse and trigger a report containing a barcode with all relevant data, ensuring traceable and structured marking of items.
2. Barcode-Based Information Transfer – The barcode report served as the bridge between production and warehouse, eliminating manual coordination.
3. Automated Warehouse Scanning – Warehouse teams scanned the barcode report in a customized session, enabling instant auto-fetching of order details, zero manual data entry, and accurate data capture at every stage.
4. Seamless Auto-Processing – Once scanned, the system automatically processed the orders and executed corresponding steps, ensuring production output moved into warehouse inventory without delays.

The Impact

The automated GRA scanning model significantly improved efficiency, accuracy, and traceability across the production-to-warehouse workflow.

Key Outcomes

• Eliminated manual communication between teams
• Reduced time and effort through automated data flow
• Improved accuracy via barcode-driven processing
• Accelerated receipt of finished goods into the warehouse
• Ensured consistent, error-free handovers during high-volume production

The system not only streamlined daily operations but also created a scalable, automation-ready workflow to support long-term manufacturing growth.
This solution was delivered in partnership with Coserve.